Modern manufacturing requires consistent data – and that starts with a robust ERP system. Discover how Novameta achieved full process integration and data transparency through a strategic ERP transformation with Mindbox and Epicor Kinetic ERP.
Novameta is a Lithuanian manufacturer specializing in the design and production of custom stainless-steel solutions for professional kitchens. Founded in 1997, the company employs over 250 people and operates four production facilities, delivering more than 4,000 parts daily. Serving clients in over 30 countries, Novameta manufactures high-quality Cooking Islands, advanced refrigeration and heating equipment — including the next-generation A-Class Cooling Counter, durable work tables, and complex, tailor-made projects.
The growing scale of operations and increasing order volumes demanded an ERP system that could ensure full process integration and data transparency. The previous solution fell short of these expectations.
Why Novameta needed
a business transformation?
“Our previous system worked mainly as an order management tool, not as a comprehensive ERP solution. It lacked proper warehouse management, and financial accounting was handled in a separate system. As a result, insight into profits and losses was limited to quarterly reports, and project progress was not clearly tracked.”
The absence of a centralized system not only slowed reporting but also limited the company’s ability to respond quickly to changes in production and orders. Data scattered across multiple systems and spreadsheets meant strategic decisions were based on incomplete information. Planning was less accurate, and cost control was challenging.
Novameta needed a solution that would:
Integrate all core processes within a single, unified environment — ensuring seamless information flow across departments and eliminating data silos.
Provide real-time access to accurate data to support faster, better-informed, and more precise business decisions at every organizational level.
Enable automation in reporting, forecasting, and planning, reducing manual work and increasing overall operational efficiency.
Support the company’s long-term digital transformation strategy, creating a solid foundation for innovation, scalability, and continuous process improvement.
How the ERP implementation started
The implementation began with an audit, business case preparation, and detailed requirements definition. Initially, around 2,500 requirements were identified, later refined, and reduced to 1,400. The vendor selection process was multi-stage, involving presentations, interviews, and structured solution evaluations.
The entire project accounted for a high level of process personalization, essential for handling engineer-to-order workflows.
The planned ERP scope covered all key areas of the value chain, including:
Partnering with Experts:
Mindbox as a Strategic Advisor
In response to these challenges, Novameta partnered with Mindbox – a certified Epicor partner and a recognized expert in Epicor Kinetic ERP implementations. But the decision was driven not only by technical expertise – what truly made Mindbox the right partner was its human-centered approach—combining ERP expertise with a clear understanding of real-world challenges.
Novameta saw that Mindbox not only offered a product that met technical requirements, but also brought a team that genuinely understood their business context. From the very beginning, the consultants demonstrated credibility and a strong grasp of the company’s operational needs and goals.
That deep understanding of Novameta’s business became the foundation of a strong and lasting partnership.
Novameta also valued Mindbox’s solid client references and experience in ERP implementations. The consultants were recognized for their responsiveness, clear communication, and practical approach to solving challenges.
Their support extended beyond technical delivery — they provided guidance throughout the project, helping Novameta reduce risks and make well-informed decisions.
Together, Novameta and Mindbox selected Epicor Kinetic ERP as the foundation for the company’s digital transformation.
Why Epicor Kinetic ERP?
Scalability and Control
Epicor Kinetic ERP was selected to provide a single, integrated platform that supports
Novameta’s growth and digitalization goals.
The decision was driven by:
- flexibility and alignment with the specifics of custom stainless-steel production,
- ability to connect with current IT infrastructure and legacy applications,
- intuitive interface and scalability,
- support for warehouse, finance, and production management in one environment.
This solution provides complete control over processes – from production planning to financial reporting – and enables real-time data access, which is critical for digital transformation.
“Epicor Kinetic ERP met our expectations – it’s scalable, intuitive, and supports our digitalization strategy.”
From Planning to Deployment:
How Mindbox Delivered the Project
The project followed a structured methodology based on four stages: Analysis – Design – Validation– Deployment. One of the key challenges was customizing Epicor Kinetic ERP to fit Novameta’s unique production workflows and integrating it with existing solutions. Mindbox addressed these through tailored configurations and robust integration strategies.
Mindbox’s support included:
The implementation was designed with scalability in mind, enabling regular upgrades and future enhancements such as AI-driven analytics and additional modules to support Novameta’s evolving business needs.
As a complex, large-scale project, it involved a number of challenges typical for this kind of transformation. What made the difference was the strong, professional collaboration between Novameta and Mindbox. Both teams worked closely together to address issues constructively and find effective solutions. Novameta’s deep engagement and commitment throughout the process played a key role in the project’s success, demonstrating their strong ownership and understanding of the transformation goals.
The new ERP system provides real-time visibility into operations, streamlined workflows, and improved control over production and financial processes — enabling faster, data-driven decisions and measurable efficiency gains.
Novameta plans to further enhance the system with AI capabilities and specialized modules, ensuring continuous innovation and alignment with business growth.
“Mindbox was not just a technology provider but a trusted advisor. Their support covered both technical and strategic aspects, helping us minimize risks and successfully execute the transformation.”
Business benefits
of ERP implementation at Novameta
Although the project is still in the stabilization phase,
Novameta already sees tangible benefits:
- Consolidated data in a single environment, enabling better visibility and more informed decision-making across all departments.
- Earlier identification of areas requiring optimization, allowing the company to address inefficiencies proactively.
- Elimination of information silos, fostering smoother collaboration between teams.
- Improved communication between departments, streamlining workflows and reducing delays.
With the system now operational, the focus is shifting toward evaluating and implementing the next steps, which aim to further enhance business performance:
- Full process automation, reducing manual effort and increasing consistency.
- Increased operational efficiency, enabling faster, more accurate execution of tasks.
- Enhanced cost control, through better tracking and management of resources.
- Integration of all key processes within the ERP system, creating a unified and cohesive digital ecosystem.
- Real-time data visibility and monitoring, supporting timely decision-making and performance management.
- Improved production planning and supply chain management, ensuring optimal resource allocation and timely delivery.
Novameta views Epicor Kinetic ERP not just as a management
tool but as the foundation for further digital transformation
in professional kitchen equipment manufacturing.
“ERP is not just a tool for us – it’s the cornerstone of our digital transformation.”
Summary:
Building the Future of Manufacturing
Novameta’s partnership with Mindbox and Epicor Kinetic ERP marked a turning point in the company’s evolution. This was not just about implementing software – it was about creating a connected, scalable ecosystem that supports growt, innovation, and long-term operational excellence.
By creating a connected ecosystem, Novameta is now better equipped to explore new technologies, optimize decision-making, and embrace advanced digital tools such as AI and automation.
Looking ahead, the company is focused on future-ready manufacturing, continuously evolving its processes, adopting specialized ERP modules, and positioning itself as a leader in professional kitchen equipment production.
“Thanks to Mindbox and Epicor Kinetic ERP, we now operate with integrated processes and unified data – a solid foundation for scaling, innovation, and leadership in the next era of manufacturing. This business transformation is already delivering measurable results, and in today’s fast-moving landscape, embracing such technologies is becoming essential to stay ahead.”
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