At Mindbox we connect top IT talents with technology projects for leading enterprises across Europe.
As HR Operations Specialist, you will be responsible for delivering locally mandated HR and payroll-related administrative services in Poland.
You’ll ensure full compliance with Polish labor law, social security, tax, and statutory requirements through accurate and timely execution of country-specific processes. This role serves as a vital interface between HR Services, Payroll, statutory authorities, and internal stakeholders.
Sounds like your kind of challenge?
#LI- Hybrid – 2-3 days per week in the office in Wrocław
What you’ll be doing
- Deliver end-to-end HR administrative services in line with agreed scope, including:
- Employment contracts and amendments related to job, salary, FTE, remote work changes.
- Employment and income certificates, statutory confirmations, year-end tax statements (PIT-11).
- Social security and tax-related processes (incl. Płatnik system, ePUE platform).
- Garnishments, cooperation with bailiffs, and relevant deductions.
- Statistical and regulatory reporting (PFRON, GUS).
- Coordination of medical check-ups and preparation of required documents.
- Physical HR documentation handling (incl. Personnel Files) as required by law.
- Ensure compliance with labor law and documentation retention regulations.
- Act as a subject matter expert for Poland HR administrative services.
- Provide Tier 2 support for employee inquiries on HR administrative topics.
- Support audits, inspections, and authority requests.
- Maintain and update SOPs and desk procedures for Poland HR servicesIdentify and drive process improvements and automation opportunities.
Note: Detailed project information will be shared during the recruitment process.
What you get in return
- Flexible cooperation model – choose the form that suits you best
(B2B, employment contract, etc.). - Hybrid work setup – 2-3 days per week in the office in Wrocław.
- Collaborative team culture – work alongside experienced professionals eager to share knowledge.
- Continuous development – access to training platforms and growth opportunities.
- Comprehensive benefits – including Interpolska Health Care, Multisport card, Warta Insurance, and more.
- High quality equipment – laptop and essential software provided.
Who we’re looking for
- Degree in Human Resources, Labor Law, Business Administration, or related field.
- Proven experience in HR operations, payroll support, or statutory administration in Poland.
- Knowledge of Polish labor law and compliance-driven HR processes.
- Familiarity with Płatnik system, ePUE platform, social security and tax reporting.
- Hands-on experience with employee lifecycle documentation and physical HR file management.
- Advantage: experience with Workday or global payroll providers (ADP or similar).
- Fluent Polish and good working knowledge of English.
- Strong accuracy, attention to detail, and ability to manage manual compliance-critical tasks.
Joining this project you’ll become part of Mindbox – a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’ll back you up every step of the way, accelerate your development, and ensure your skills make a difference.
HR Operations Specialist
Wrocław, ul Muchoborska 6
B2B
480 - 560 PLN/MD netto + VAT
I will handle your recruitment
Klaudia Józefowicz
