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Talent Acquisition Coordinator with German

500-600 pln/md netto + VAT
Type of employment:
Job description

Creating an inspiring place to thrive for the talented, we use their expertise and courage to introduce the technology of the future into your business. - This is the foundation of Mindbox and the goal of our business and technology journey. We operate and develop in four areas:

🤖 Autonomous Enterprise - automation of business processes using RPA, OCR, and AI.

🌐Business Managment Systems ERP - we implement, adapt, optimize, and maintain flexible, safe, and open ERP of production and distribution companies worldwide.

🤝Talent Network - we provide access to the best specialists.

☁️ Modern Architecture - we build integrated, sustainable, and open CI / CD environments based on containers enabling safe and more frequent delivery of proven changes in the application code.

We treat technology as a tool to achieve a goal. Thanks to our consultants' reliability and proactive approach, initial projects usually become long-term cooperation. For over 16 years, it has provided various services to support clients in digital transformation.



  • We are open to the employment form according to your preferences 
  • Work with experienced and engaged team, willing to learn, share knowledge and open for growth and new ideas 
  • Hybrid working system (2x a week on-site in Warsaw office)
  • Mindbox is a dynamically growing IT company, but still not a large one – everybody can have a real impact on where we are going next
  • We invest in developing skills and abilities of our employees
  • We have attractive benefits and provide all the tools required for work f.e. computer
  • Interpolska Health Care, Multisport, Warta Insurance, training platform (Sages) 

In this role, you will deliver HR/ Recruitment administration activities to support Talent Acquisition team and the implementation of efficient and effective processes for all TA activities across the region. You will primarily focus on interview scheduling and engage with stakeholders from various levels (recruiters, interviewers, hiring managers and internal HR colleagues)

Recruitment Administration

  • Manages the candidate database on the candidate tracking system (Workday)
  • Supports team members with administration requests
  • Supports with translations for job descriptions (English to German)

Interview Process

  • Responsible for full cycle coordination (requisition through hiring) of the recruiting & onboarding processes
  • Schedules candidate interviews (video & in-person)
  • Act as the main point of contact for all candidates throughout their interview process with the business
  • Builds recruitment system knowledge
  • Responds to requests from recruiters and hiring managers
  • Ensures compliance with requisitions


  • Partners with recruiters, hiring managers and HR colleagues to achieve an efficient, accurate & high touch candidate recruiting and onboarding experience
  • Responds to queries and requests from hiring managers and recruiters


  • Supports the offer and onboarding processes for new employees
  • Ensures appropriate handover to HR Services for on boarding processes

Contract and new vendor management

  • Processes agency agreements
  • Support with general contract administration and new supplier onboarding
  • Requests Purchase Orders for agency placements


  • Fluent in English and German (written and verbal)
  • Experience in HR administration, recruitment coordination, or a similar role
  • Excellent interpersonal and communication skills to effectively engage with stakeholders at various levels
  • Strong organizational abilities to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment
  • Understanding of recruitment and onboarding compliance requirements and ability to ensure adherence to policies and regulations
  • Ability to translate job descriptions and other documents from English to German accurately.
  • Attention to detail
  • Collaborative mindset

Nice to have: 

  • Proficiency in other languages may be advantageous