HR Operations Specialist

At Mindbox we connect top IT talents with technology projects for leading enterprises across Europe.

As HR Operations Specialist, you will be responsible for delivering locally mandated HR and payroll-related administrative services in Poland.

You’ll ensure full compliance with Polish labor law, social security, tax, and statutory requirements through accurate and timely execution of country-specific processes. This role serves as a vital interface between HR Services, Payroll, statutory authorities, and internal stakeholders.

Sounds like your kind of challenge?

#LI- Hybrid – 2-3 days per week in the office in Wrocław

What you’ll be doing

Deliver end-to-end HR administrative services in line with agreed scope, including:
- Employment contracts and amendments related to job, salary, FTE, remote work changes.
- Employment and income certificates, statutory confirmations, year-end tax statements (PIT-11).
- Social security and tax-related processes (incl. Płatnik system, ePUE platform).
- Garnishments, cooperation with bailiffs, and relevant deductions.
- Statistical and regulatory reporting (PFRON, GUS).
- Coordination of medical check-ups and preparation of required documents.
- Physical HR documentation handling (incl. Personnel Files) as required by law.
Ensure compliance with labor law and documentation retention regulations.
Act as a subject matter expert for Poland HR administrative services.
Provide Tier 2 support for employee inquiries on HR administrative topics.
Support audits, inspections, and authority requests.
Maintain and update SOPs and desk procedures for Poland HR servicesIdentify and drive process improvements and automation opportunities.

Note: Detailed project information will be shared during the recruitment process.

What you get in return

Flexible cooperation model – choose the form that suits you best
(B2B, employment contract, etc.).
Hybrid work setup – 2-3 days per week in the office in Wrocław.
Collaborative team culture – work alongside experienced professionals eager to share knowledge.
Continuous development – access to training platforms and growth opportunities.
Comprehensive benefits – including Interpolska Health Care, Multisport card, Warta Insurance, and more.
High quality equipment – laptop and essential software provided.

Who we’re looking for

Degree in Human Resources, Labor Law, Business Administration, or related field.
Proven experience in HR operations, payroll support, or statutory administration in Poland.
Knowledge of Polish labor law and compliance-driven HR processes.
Familiarity with Płatnik system, ePUE platform, social security and tax reporting.
Hands-on experience with employee lifecycle documentation and physical HR file management.
Advantage: experience with Workday or global payroll providers (ADP or similar).
Fluent Polish and good working knowledge of English.
Strong accuracy, attention to detail, and ability to manage manual compliance-critical tasks.

Joining this project you’ll become part of Mindbox – a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’ll back you up every step of the way, accelerate your development, and ensure your skills make a difference.

HR Operations Specialist

Wrocław, ul Muchoborska 6

B2B

480 - 560 PLN/MD netto + VAT

Apply for position

I will handle your recruitment

Klaudia Józefowicz

SUPPORT & BENEFITS

Private healthcare

Fast access to doctors and medical tests.

Mindbox fully covers the individual package. You can extend the coverage to your partner and family on preferential terms. A wide network of medical providers and clear rules for everyday use.

Multisport

Energy that pays off.

We cover 50% of the card cost. You get access to thousands of sports facilities across Poland, plus a convenient mobile app. Additional cards for family members are available.

Training & development

Practical support for your career growth.

We co‑fund courses, certifications and conferences under a clear Training Policy. You also get access to a library of recorded webinars and trainings – available whenever you need them.

Eyewear or contact lenses co‑funding

Clear vision means comfortable work.

Up to PLN 500 every two years, with an additional PLN 300 available in justified cases. Simple reimbursement, regardless of your form of cooperation.

Group life insurance

Real protection from day one.

Option I is fully funded by Mindbox, Option II is co‑funded. You can include your partner and adult children, with coverage that also applies to treatment and hospitalisation abroad.

Ongoing support from the Talent Network Development

You’re not on your own in a project.

Regular contact, quick response and a partnership‑based approach. You focus on your work — we help take care of the rest.

Regular integration meet‑ups

Relationships that work beyond the project.

Cyclical meet‑ups for contractors in major cities across Poland. A space to talk, exchange experience and stay in real contact with the Mindbox team.

Annual company‑wide integration

One event. The whole community.

A two‑day company gathering with accommodation, transport and a full activity programme. Time to connect teams from across Poland and build shared experiences.