How can an ERP system support your business growth?
Effective enterprise resource planning implementation is the foundation of competitive advantage in today’s market. Organizations struggling with a lack of ERP system integration face errors, information bottlenecks, and inefficient processes. Instead of wasting time entering the same data multiple times into different spreadsheets, it is time to invest in a unified solution.
We specialize in ERP implementation services based on world-class technology – Epicor Kinetic. As Mindbox, we do not just deliver ERP software implementation; we help innovators remove internal barriers to growth. We offer end-to-end support: from pre-implementation analysis, through customization, to system maintenance, acting as your trusted ERP implementation partner.
When is it time to invest in ERP software implementation services?
Some companies are redefining their expectations of IT support in order to achieve ambitious business goals. Check whether these challenges apply to your organization:
Finances – if you are seeing...
- invoicing problems and document flow bottlenecks,
- payment backlogs affecting liquidity,
- an excess of inconsistent spreadsheets,
- difficulties with precise budgeting,
- time-consuming contractor settlements,
- troubles with fixed assets management.
Logistics – if you are expecting...
- matching stock levels to real orders,
- optimal rotation of goods and reduction of storage costs,
- smooth procurement and transportation,
- optimal location of goods in warehouses (WMS),
- efficient supply chain management.
Production – if you are coming across...
- low machinery utilization effectiveness (OEE),
- the need for frequent and sudden changes in production schedules,
- problems with updating production documentation,
- unnecessary downtime or overloading of production cells,
- difficulties in meeting order completion deadlines,
- problems with detailed accounting of production costs (Actual Manufacturing Cost).
HR – if you have...
- time-consuming recruitment processes,
- difficulties in scheduling training and development paths,
- tedious work time tracking with errors,
- untimely payment of salaries or incomplete records,
- lack of defined career paths,
- poor set of self-service functions for employees.
ERP in numbers
Removing internal barriers to growth requires a new quality in management. A successful ERP system implementation provides tangible benefits in any type of organization, as confirmed by Epicor implementation statistics:
increase in machinery
utilization rate
increase
in sales
reduction in
stock levels
less work
on recruitment
faster reporting
and analyses
What are ERP class systems? Discover the capabilities of Epicor Kinetic
Enterprise Resource Planning (ERP) is a group of advanced IT systems that comprehensively support enterprise management, creating a “single source of truth” for the entire organization.
At Mindbox, we rely on Epicor Kinetic – a modern ERP system for manufacturing and distribution, designed with Industry 4.0 in mind. Unlike rigid legacy solutions, Epicor ERP offers flexibility, scalability, and a cloud-ready architecture. This system is perfect for industries such as metal fabrication, industrial machinery, electronics, or automotive.
ERP for business of this class enables not only the automation and robotization of business processes but also deep integration with applications for supply chain management (SCM), customer relationship management (CRM), and engineering systems (CAD/PLM).
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Production
Management
- Support for multiple types of production,
- Enhanced quality assurance and quality control methods
- Integration with Machine Execution System (MES) applications
- Advanced production control
- A detailed accounting of production costs and time
- Lean management – elimination of waste
Financial
Management
- General ledger and tax accounting
- Extended financial planning and reporting
- Automated customer billing
- Credit policy management
- Payment and cash management
- Advanced discount policy
Sales
Management
- Management of cost estimates and bids
- Order management
- Sales funnel and cross-, up-, down-sell management
- Demand management
- Point of sale network support
- Web-based consumer portal
Product
Management
- Bill of materials
- Production flows
- Technological change management
- CAD integration and documentation generation
- Product lifecycle management
- Product costing and configuration
Project
Management
- Project planning and analysis
- Generating project documentation
- Project costing
- Production resource management
- Contract management
- Time and cost management
Planning
and scheduling
- Creating forecasts and master production plans
- Intelligent demand planning methods
- Material requirements planning
- Resource planning and management
- Diversified scheduling algorithms
- Integration with Epicor Smart Demand Planner
Customer relationship
management
- Customer contact database management
- Marketing campaign management
- Communication with trading partners
- Lead and prospect management
- Mobile CRM
- Integration with other CRM systems
Supply chain
management
- Purchasing management
- Supplier relationship management
- Advanced inventory management algorithms
- Handling freight forwarding – domestic and international
- Management of goods shipments and receipts
- Advanced warehouse management methods
Discover Epicor Kinetic
Real benefits of ERP system implementation
The decision to execute an ERP implementation plan is an investment that should bring a specific Return on Investment (ROI). Our clients most often point to:
Reduction of operating costs
through savings in time,
materials and better planning
Increased efficiency by streamlining business processes, automation, and robotization of repetitive tasks.
Legislative compliance – reducing the time to handle mandatory administrative and tax duties.
HR Quality – increased quality of all HR, recruitment, and employee service processes
Increased revenue thanks to extensive pricing policies, discount management,
and better quoting
Quality Control – full traceability in production and service provision processes
ERP system integration
and ecosystem expansion
with Epicor Kinetic
Every company has its own specific needs. Sometimes standard ERP for business requires extension with unique functionalities. The strength of Epicor Kinetic lies in its openness to integration.
We offer ERP implementation services integrated with dedicated modules. In cases requiring a specific approach, we perform parametrization and build custom functions to meet the organization’s individual process needs.
Kinetic is ready for instant integration with the following modules:
Advanced MES for production optimization
The MES provides automatic monitoring of production processes down to single machines.
Rillion - Data Management Systems
This module is designed to automate the purchasing processes from request to payment. Thanks to the shared database.
Epicor Data Analytics
The Epicor Data Analytics module collects data in its data warehouse to provide management information on the fly.
Dature - supply chain optimization
The SmartStock module is used to optimize the production and supply chain under decision uncertainty
Epicor CPQ
A dynamic product configurator that allows you to speed up the sales process and attract new customers …
Technologies and competence – why Epicor ERP with Mindbox?
Our team consists of experts with many years of experience in Epicor Kinetic (formerly Epicor 10 ERP) and Epicor iScala technologies. We are not just an IT company – we employ practitioners: specialists in production, logistics, finance, and controlling. We understand business, not just code.
Since 2011, we have been an official Epicor Software partner, boasting one of the largest teams of certified consultants in Europe. We specialize in serving demanding sectors, such as ERP system for manufacturing (discrete and process), printing houses, and distribution companies. We execute local projects and global roll-outs for major international clients.
Our team of experts has a wide range of skills in ERP, Epicor Kinetic, Epicor iScala technologies, and complementary systems – expanding management and business process automation capabilities. At the same time, our consultants are specialists in more than just technology; our team includes specialists in manufacturing, logistics, finance, accounting, and controlling.
We have been an Epicor Software partner since 2011 – the largest team of consultants and specialists in Europe. We consistently work with the largest Epicor clients in Europe and worldwide.
ERP implementation strategies – choose the solution for you
Correct installation and effective operation of an ERP system implementation require the right strategy. Epicor Kinetic users have the full freedom to choose a deployment model tailored to their infrastructure and security policy:
Kinetic users can choose one of the following system use models:
Cloud
The entire system and full functionality can be accessed from any device with a web browser.
No additional software installation is required. Both public, hybrid and private cloud can be used. The cloud provider performs all patches and updates.
On-Premise
The system runs on the organization’s in-house servers, the IT department prepares the appropriate infrastructure, operating system updates, license management, data archiving and by itself provides the administration of the entire solution.
Managed Service
The supplier takes full responsibility for the applications, their performance and load, and monitors and fixes any problems and failures. The company can streamline system administration processes and reduce operating costs, thus reducing the total cost of ownership of the ERP system.
Body Leasing
The system supplier provides a team of administrators and consultants who, on a full-time secondment basis, maintain, update and develop the ERP system at the client’s site. They formally remain supplier employees, but their working time is fully dedicated to the client.
Why us?
One
of the top 5 RPA suppliers
15 years
of market experience
29 top
technology partners
74
ERP systems implemented
The only
such a broad set of services
250+
consultants and engineers
180+
robots deployed
What do the ERP implementation stages look like?
The success of digital transformation depends not only on technology but primarily on the methodology. At Mindbox, we apply a proven, 5-stage process that minimizes risk and engages your team.
How long does it take?
A realistic time for ERP software implementation in a medium to large manufacturing company is usually 7 to 9 months.
This time is calculated from signing the contract to the production start (Go-live). Haste is the enemy of quality – this time is essential to precisely map processes, train employees, and safely migrate data.
Here is how we guide your company through this process step-by-step:
- Planning – Official project start (Kick-off), establishing the Steering Committee, project teams, and detailed schedule.
- Analysis – The unique Mindbox approach: we train your team first, then we model processes. This way, you know what the system can do before defining requirements (Gap analysis).
- Prototype – Building the solution, system configuration, and preparing a test environment populated with your data.
- Validation – Testing phase: CRP (Conference room pilot) with consultants and UAT (User acceptance tests) based on real business scenarios.
- Go-live & support – Final data migration, production start, and intensive post-implementation support (Hypercare).
Intelligent ERP: How AI revolutionizes production management?
Artificial Intelligence in ERP systems has ceased to be a futuristic vision – in Epicor Kinetic, the Epicor Prism intelligent agent acts as an integrated engine that tangibly supports daily work and business decisions. Unlike external tools, Prism works in full symbiosis with your data, guaranteeing 100% security and respecting user permissions.
Thanks to this, the system not only automates tedious activities, turning them into ready-to-approve Action Plans, but also takes control of purchasing processes (RFQ) and independently prepares contextual communication. It also offers powerful No-Code analytics, allowing you to create advanced dashboards without programmers, and provides instant access to instructional knowledge for new employees via the Knowledge Assistant.
Discover the real potential of AI in your company
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Case study
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ERP Systems Leader
Maciej Baranski
Maciej has over 20 years of experience in the field of ERP systems – both for the largest companies in the world and for medium-sized enterprises. His knowledge, coming from both software producers and implementation partners, allows him to understand well the needs of customers and translate them into well-prepared ERP system implementation offers. Maciej is an expert in building long-term relationships with clients and building added value together with them. He encourages customers to use cloud solutions that are becoming more and more profitable for each customer.